Our Privacy Policy
• Accounting & Bookkeeping Privacy Policy
• Tax, GST & VAT Privacy Policy
• Property Preservation Privacy Policy
Privacy Policy - Accounting & Bookkeeping Services
1. Introduction
FinTax Business Solutions (“FinTax,” “we,” “our,” or “us”) respects the privacy of our clients and is committed to handling business and financial information responsibly. This Privacy Policy explains how we collect, use, store, disclose, and protect information in connection with our accounting, bookkeeping, payroll, financial reporting, and related back-office services.
2. Information We Collect
Depending on the services requested, we may collect:
• Client names, business names, addresses, email addresses, and telephone numbers.
• Business transaction records, invoices, bills, receipts, and expense information.
• Bank statements and reconciliation records provided by clients.
• Accounts payable and accounts receivable information.
• Payroll records and employee-related information necessary for authorized services.
• Financial statements, budgets, management reports, and accounting documents.
• Information submitted through our website contact forms, emails, and other business communications.
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Clients should provide only the information reasonably necessary for the requested services.
3. How We Use Information
We may use collected information to:
• Deliver bookkeeping and accounting services.
• Process invoices, bills, and financial transactions as authorized.
• Reconcile bank accounts and organize financial records.
• Prepare financial statements, budgets, and management reports.
• Support payroll administration and authorized reporting.
• Communicate with clients, respond to inquiries, and manage service agreements.
• Maintain appropriate business records and meet applicable legal obligations.
• Protect our services against unauthorized access, fraud, or misuse.
We do not claim to provide any service or perform any transaction that has not been agreed upon with the client.
4. Information Sharing
We do not sell clients’ financial information to third parties. Information may be shared when reasonably necessary with authorized employees, contractors, service providers, accounting software platforms, or other parties involved in delivering the agreed services.
We may also disclose information when required by applicable law, a valid legal request, or to protect our legal rights. Where appropriate and legally permitted, we will limit disclosures to the information necessary for the relevant purpose.
5. Data Storage and Security
We use reasonable administrative, technical, and organizational measures intended to protect client information from unauthorized access, loss, alteration, or disclosure.
Depending on the services provided, information may be handled through email, cloud storage, accounting software, spreadsheets, or client-authorized systems. Access should be limited to individuals who need the information to perform their assigned duties.
No method of electronic storage or transmission can be guaranteed to be completely secure.
6. Data Retention
We retain information for as long as reasonably necessary to provide services, maintain business records, resolve disputes, and meet applicable legal or contractual obligations. When information is no longer required, we will take reasonable steps to delete it or securely dispose of it, subject to applicable retention requirements.
7. Client Responsibilities
Clients are responsible for providing accurate information and ensuring they are authorized to share the records supplied to FinTax. Clients should use approved, secure channels to share financial documents and should not submit bank passwords, account passwords, or other unnecessary credentials through public website forms.
8. International Data Transfers
Where services involve clients or service providers in different countries, information may be processed or stored outside the client's country. We will take steps appropriate to the circumstances and applicable law when handling such transfers.
9. Cookies and Website Information
Our website may use cookies or similar technologies and may collect limited technical information, such as browser type, device information, and website usage data, depending on the website tools enabled. Any non-essential tracking technologies will be managed in accordance with applicable requirements.
10. Your Privacy Rights
Depending on applicable law, clients and other individuals may have rights to request access to, correction of, deletion of, or information about the handling of their personal information. Certain legal, contractual, or recordkeeping obligations may limit these rights.
To submit a privacy request, contact us using the details below.
11. Changes to This Policy
We may update this Privacy Policy when our services, business practices, or legal obligations change. The latest version and its effective date will be published on our website.
12. Contact Us
For questions or requests relating to this Privacy Policy, contact:
FinTax Business Solutions
Email: [Insert Privacy Contact Email]
Website: [Insert Website URL]
Business Address: [Insert Business Address, if applicable]
Privacy Policy - Tax, GST & VAT Services
1. Introduction
FinTax Business Solutions (“FinTax,” “we,” “our,” or “us”) recognizes that tax-related information is sensitive. This Privacy Policy describes how we handle personal, business, financial, and tax-related information when providing agreed tax preparation support, tax documentation, GST/VAT support, tax reporting assistance, and related compliance services.
The exact services provided will depend on the client's agreement with FinTax and the laws applicable to the relevant jurisdiction.
2. Information We May Collect
Depending on the service requested, information may include:
• Individual or business identification and contact details.
• Business registration and tax identification information.
• Income, revenue, expense, and transaction records.
• Purchase invoices, sales invoices, receipts, and supporting documents.
• GST/VAT registration details, returns, calculations, and reporting records.
• Payroll or employee information when required for an agreed service.
• Relevant financial statements, bank records, and accounting data.
• Correspondence and supporting documentation supplied by the client.
• Information submitted through website forms, email, or other approved communication channels.
We aim to collect only the information necessary for the agreed purpose.
3. Purposes for Processing Information
We may use information to:
• Organize and review tax-related records.
• Assist with tax calculations, documentation, and preparation.
• Support GST/VAT reporting and compliance processes.
• Prepare agreed tax schedules, reports, and supporting documents.
• Communicate with clients regarding missing records, deadlines, and service requirements.
• Maintain appropriate records and comply with applicable legal obligations.
• Identify errors, protect information, and prevent unauthorized use.
Unless separately authorized and legally permitted, FinTax will not represent that it has filed a tax return, submitted a tax payment, or communicated with a tax authority on a client's behalf.
4. Sensitive Information and Confidentiality
Tax records may contain sensitive personal and financial information. We aim to restrict access to authorized individuals who need the information to perform the agreed services.
Clients should not send unnecessary sensitive documents through public contact forms. Where possible, documents should be shared using an agreed, appropriately protected channel. Clients should not provide passwords or authentication codes through ordinary email or website forms.
5. Disclosure to Third Parties
We do not sell clients' tax or financial information. Information may be shared with authorized service providers, software platforms, professional advisers, or other parties where necessary to deliver the agreed service.
Information may also be disclosed where required by law, a valid legal process, or an applicable regulatory obligation. We will seek to limit disclosures to what is reasonably necessary and legally permitted.
FinTax will not submit information to a tax authority or make a filing on a client's behalf unless that action falls within the agreed scope and the necessary authorization has been obtained.
6. Storage and Security
We use reasonable measures intended to protect tax and financial information against unauthorized access, loss, alteration, or disclosure. Depending on the service, records may be processed through accounting software, spreadsheets, cloud systems, email, or client-authorized portals.
Electronic communications and storage systems involve risks. We cannot guarantee absolute security, and clients should use appropriate security precautions when transmitting documents.
7. Retention of Tax Records
We retain information for the period reasonably necessary to provide services, maintain relevant records, resolve disputes, and meet applicable legal or contractual obligations. The required retention period may vary by country and type of record.
8. Cross-Border Processing
FinTax may support clients operating in different countries. Depending on the systems and service arrangements used, information may be accessed, processed, or stored across national borders. We will take appropriate steps to handle such information in accordance with applicable requirements.
9. Client Responsibilities and Authorizations
Clients are responsible for the accuracy and completeness of the information they provide and for ensuring they are authorized to share it. Clients should review tax documents and calculations and provide necessary approvals before any filing or submission for which they are responsible.
FinTax's responsibilities, professional role, and any filing authority will be determined by the agreed service scope and applicable law.
10. Privacy Rights
Depending on applicable law, individuals may have rights to request access to, correction of, or deletion of personal information, or to raise questions about how their information is processed. These rights may be subject to legal retention and other exceptions.
11. Updates to This Policy
We may revise this Policy to reflect changes in our services, systems, or legal obligations. The current version will be published on our website with its effective date.
12. Contact Us
For privacy-related inquiries, contact:
FinTax Business Solutions
Email: [Insert Privacy Contact Email]
Website: [Insert Website URL]
Business Address: [Insert Business Address, if applicable]
Privacy Policy - Property Preservation Services
1. Introduction
FinTax Business Solutions (“FinTax,” “we,” “our,” or “us”) provides agreed remote back-office support, property documentation support, field service coordination, and property maintenance coordination services. Where physical work is required, it may be performed by independent local vendors or contractors engaged or coordinated under the relevant service arrangement.
This Privacy Policy explains how we handle information relating to property owners, clients, properties, vendors, and field service activities.
2. Information We May Collect
Depending on the service, information may include:
• Client and property owner names and contact details.
• Property addresses and work order information.
• Property condition reports, inspection notes, and maintenance records.
• Property photographs, videos, and documentation.
• Vendor and contractor names, contact details, and service information.
• Work order status, scheduling details, service reports, and completion records.
• Quotes, invoices, payment records, and other transaction documents.
• Access instructions or property-security information when necessary for an authorized task.
• Information submitted through website forms, email, or other approved channels.
We aim to collect only information reasonably necessary for the relevant service.
3. How We Use Information
We may use information to:
• Create, update, and track property work orders.
• Coordinate inspections, lawn maintenance, debris removal, cleanouts, lock changes, boarding, winterization, and other agreed property services.
• Communicate with clients, vendors, and authorized contractors.
• Review property photographs and service documentation.
• Monitor work order progress and organize quality-control records.
• Process invoices and maintain service records.
• Respond to inquiries, resolve disputes, and meet applicable obligations.
The specific tasks performed will depend on the service agreement. FinTax will not claim to have physically completed work performed by an independent vendor.
4. Property Photographs and Documentation
Photographs, videos, inspection reports, and other property records may be used to document property conditions, support work orders, verify reported progress, and communicate with authorized clients or service partners.
We aim to limit the collection and sharing of images to the purposes of the assigned work. Clients and vendors should avoid capturing or sharing unnecessary images of people, personal documents, valuables, or other private information.
5. Sharing Information with Vendors and Clients
Information may be shared with authorized property owners, clients, vendors, contractors, software providers, or other service partners when necessary to coordinate or document the requested work.
For example, an assigned vendor may need a property address, task description, scheduling information, or relevant photographs to complete an authorized work order. We aim to share only the information reasonably necessary for that task.
We do not sell clients' property information to third parties. Information may also be disclosed when required by applicable law or a valid legal process.
6. Property Access and Security Information
Some assignments may involve access instructions, lockbox details, lock-change coordination, boarding, or property-securing tasks. Such information should be shared only with authorized persons who need it for the assigned work.
Clients and vendors should use secure communication methods for sensitive access details. FinTax aims to avoid unnecessary retention or broad distribution of such information. Access information should be removed or securely disposed of when it is no longer needed, subject to applicable requirements.
7. Data Storage and Security
We use reasonable administrative, technical, and organizational measures intended to protect work orders, property records, photographs, invoices, and related information against unauthorized access, loss, alteration, or disclosure.
Information may be handled through spreadsheets, cloud storage, email, client portals, or other tools used for the agreed services. No electronic system or transmission method can be guaranteed to be completely secure.
8. Data Retention
We retain property and work order records for as long as reasonably necessary to coordinate services, document completed assignments, process invoices, resolve disputes, and meet applicable legal or contractual obligations. When records are no longer required, we will take reasonable steps to delete or securely dispose of them, subject to applicable retention requirements.
9. International Information Processing
FinTax may coordinate property-related services for clients and properties located outside Bangladesh, including in the United States. Information may therefore be accessed, transmitted, or stored across national borders depending on the service arrangement and tools used. We will take appropriate steps to handle such information in accordance with applicable requirements.
10. Your Privacy Rights
Depending on applicable law, individuals may have rights to request access to, correction of, or deletion of their personal information, or to ask questions about its use. Some records may need to be retained to meet legal, contractual, or dispute-resolution requirements.
11. Changes to This Policy
We may update this Policy when our services, operational arrangements, or legal obligations change. The latest version and effective date will be published on our website.
12. Contact Us
For questions or requests relating to this Policy, contact:
FinTax Business Solutions
Email: [Insert Privacy Contact Email]
Website: [Insert Website URL]
Business Address: [Insert Business Address, if applicable]